This website www.thedatalab.com (the “Site”) is provided by The Data Lab Innovation Centre which is managed from The University of Edinburgh (“the University”). Use of the Site is governed by these terms and conditions (together with the documents referred to on it) (“Terms and Conditions”).

Please read them now. By using the Site you indicate that you accept the Terms and Conditions and that you agree to abide by them. If you are not willing to accept these Terms and Conditions you may not use the Site.

Access
Access to the Site is permitted on a temporary basis, and we reserve the right to withdraw or amend the service we provide on the Site without notice.

From time to time, we may restrict access to some parts of the Site, or the entire Site, to users who have registered with us.

If you choose, or you are provided with, a user identification code, password or any other piece of information as part of our security procedures, you must treat such information as confidential, and you must not disclose it to any third party. We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if in our opinion you have failed to comply with any of the provisions of these terms of use.

Disclaimer
The Site and its contents are for general information only and are provided “as is”. We make no warranties, representations or undertakings about:

any of the content of the Site (including, without limitation, any as to the quality, accuracy, completeness or fitness for any particular purpose of such content); or
any content of any other third party website referred to or accessed by hypertext link through the Site.
We make no guarantees that the Site is free from so called computer viruses. It is strongly recommended that you check for such viruses before downloading it or its contents.

Links
Links to third party websites are for your convenience only. Such websites are operated and controlled by third parties and their inclusion does not imply any endorsement or approval by the University of the materials on such websites.

Liability
The University accepts no liability for any claims, penalties, loss or expenses arising from: any reliance placed on the content of the Site; the use or inability to use the Site; the downloading of any materials from the Site; or any unauthorised access to or alteration to the Site. This clause shall not exclude liability for death or personal injury caused by the negligence of the University.

Copyright
The content of the Site (including, but not limited to all text and artwork) is protected by copyright. The copyright is owned by the University or is otherwise licensed from a third party for use by the University.

You may view or download any part of the Site for private purposes, but you are not permitted, without our permission, to:

store the Site, or any part of the Site, for any other purpose;
print copies of the Site, or any part of the Site, for any other purpose;
reproduce, copy or transmit the Site, or any part of the Site, in any way, for any other purpose or in any other medium.
All other rights which are not specifically granted are reserved.

Privacy Policy
Please read our Privacy Policy for details of how we use information about you.

Publishing through the Site
If you wish to publish through the Site, please be aware that other terms and conditions in addition to the Terms and Conditions may apply to such publications.

Uploading material to the Site
Other than personally identifiable information, which is covered under our Privacy Policy, any material you transmit or post to the Site shall be considered non-confidential and non-proprietary, subject to any other terms and conditions relating to publishing through the Site which are agreed with the University. We shall have no obligations with respect to such material and we shall have the right to use, copy, distribute and disclose to third parties any such material for any purpose. We also have the right to disclose your identity to any third party who is claiming that any material posted or uploaded by you to the Site constitutes a violation of their intellectual property rights, or of their right to privacy.

You are prohibited from posting or transmitting to or from the Site any material:

that is threatening, defamatory, obscene, indecent, seditious, offensive, pornographic, abusive, liable to incite racial hatred, discriminatory, menacing, scandalous, inflammatory, blasphemous, in breach of confidence, in breach of privacy or which may cause annoyance or inconvenience; or
for which you have not obtained all necessary licences and/or approvals; or
which constitutes or encourages conduct that would be considered a criminal offence, give rise to civil liability, or otherwise be contrary to the law of or infringe the rights of any third party, in the UK or any other country in the world; or
which is technically harmful (including, without limitation, computer viruses, logic bombs, Trojan horses, worms, harmful components, corrupted data or other malicious software or harmful data).
You may not misuse the Site (including, without limitation, by hacking).

We have the right to remove any material or posting you make on the Site if, in our opinion, such material does not comply with the provisions set out above or for any other reason whatsoever. In addition, we shall fully co-operate with any law enforcement authorities or court order requesting or directing us to disclose the identity or locate anyone posting any material in breach of the provisions set out above.

Changes
The Data Lab reserves the right to amend or replace the Terms and Conditions at any time. If we make any substantial changes we will notify you by posting a prominent notice on the Site.

Jurisdiction
The Terms and Conditions shall be governed by and construed in accordance with the Laws of Scotland and any disputes that may arise will be subject to the jurisdiction of the Scottish courts.

Enquiries
For all enquiries please contact The Data Lab via info@thedatalab.com

Thank you for visiting the website.

Privacy Policy
This policy sets out how The Data Lab (“we”, “our” and “us”) uses and protects personal information that you give us when you visit or use our websites and other services, including events, that refer or link to this privacy policy. This also applies when we are introduced in a business context and share contact information. This privacy policy may be supplemented by additional privacy statements, terms or notices provided to you.

As a Scottish Innovation Centre, The Data Lab is administered and hosted by the University of Edinburgh meaning that we are the same legal entity.

The Data Lab is committed to preserving your privacy.

1. Information about you
Using your information allows us to provide you with a better experience when using our website and services.
How we collect your personal data:

We may collect your personal data in the following ways:

From you directly, when we meet in a business context (face to face, attendance at our events, email, mail or telephone);
From data that you provide online via our online forms (such as your name, contact details, e-mail address etc.);
From your interaction with and use of our online services including The Data Lab and DataFest websites, Twitter and LinkedIn feeds;
What we collect:

We may collect the following information:

Name and job title;
Organisation or academic institution you are associated with;
Contact information such as an email address or telephone number;
Demographic information such as address, postcode, preferences and interests;
Your interaction with us including frequency and timing of visits to The Data Lab or DataFest websites;
Photographs or videos captured at events, either organised or attended by The Data Lab; and
Financial details when payments are required (e.g. payment for event exhibition stands or tickets).
We use your information to:

Enable us to perform and improve the services you have requested;
Respond to any queries submitted via the website, email, mail or telephone;
Ensure that content from the website is presented in the most effective manner for you and for your computer;
Analyse the information we collect so that we can administer, support, improve and develop the website and our services;
Satisfy internal record keeping;
contact you from time to time for research purposes in relation to our services, projects or work themes. We may contact you by email, phone or mail. We may use the information to customise the website according to your interests;
Provide you with information or services that you request from us or which we feel may interest you, unless you have indicated otherwise; and
Notify you about changes to our service.

2. Legal Grounds for Processing

We will only collect, use and otherwise handle your personal data on the website when we have legal grounds for doing so. The common grounds will be:


Legitimate Interest

Forms
When you enter your information in a form (such as your name, job title, academic institution/company, email address and contact number), we specify the purpose and future use of this information within the form itself. An example would be an application for project funding.

Surveys and Feedback
We may contact you from time to time via email to request your feedback on events and/or services you receive from us, or to send out surveys related to The Data Lab services.

Consent

Mailing Lists
You can subscribe on the website to receive further information from us including news and events upates, our monthly newsletter and funding or training opportunities.

By subscribing through the website you consent to the collection, storage, use and transfer of your data by us in accordance with the terms of this Privacy Policy.

You can withdraw your consent at any point by clicking on the ‘click here to unsubscribe’ link provided in our emails or by contacting us directly.

Events
We will process information about you to administer your event attendance, and after the event, to send you information such as photos/video of the event, presentations or follow up events by email. You will be asked to consent to such activities as part of the event registration.


3. Cookie Notice
We also collect some personal data, such as the IP address of your computer, through the use of website cookies. You can set your preferences for these cookies through our cookie banner.

What is a cookie?
A cookie is a small data file that certain websites write to your hard drive when you visit them. The only personal information a cookie can obtain is information a user supplies him or herself. A cookie cannot read data from your hard disk or read cookie files created by other sites. Cookies, however, enhance our website performance in a number of ways, including providing a secure way for us to verify your identity during your visit to our website and personalising your experience on our website, making it more convenient for you.

What types of cookies do we use?
Strictly Necessary Cookies
These cookies are essential to enable you to move around the website and use its features. Without these cookies, we cannot provide some of the basic functionalities of our website.

Performance Cookies
These cookies generally collect information about how visitors use our website, for instance which pages visitors go to most often, and the pages that they do not. This helps us to understand and improve the site, so it is easy to use and includes helpful content. They also allow us to fix bugs or glitches on the website. These cookies do not collect information that identifies visitors, so we cannot identify you individually. We use Google Analytics to track usage of our websites and interaction with our newsletters. For example, to see what content you click on, so we can analyse what content is of most interest to our audience.

Functionality Cookies
These cookies allow our website to remember the choices you make as you browse the site. They provide more enhanced and personal features. The information collected is anonymised and they cannot track your browsing activity on other sites once you leave our site.

How to block cookies
You can restrict or block cookies which are set during your use of the website by changing your browser’s settings. Some pages may not work if you completely disable cookies, but many third party cookies can be safely blocked.

Check information in your browser’s help section for specific instructions on how to manage cookies. Alternatively, websites such as “All About Cookies” provide comprehensive guidance.

Guide to managing cookies


4. Sharing tools
This website uses sharing tools. Sharing tools allow you to share content through social networks such as Facebook, LinkedIn or Twitter. When you click on a sharing button, the social networking site may place a cookie on your computer. This would be a third-party cookie set by the social networking site. If you have any questions about the use of these third-party cookies, you should check the relevant social networking site's cookie policy.


5. Links to Third Party Websites
As we want your experience of our website to be as informative and useful as possible, we provide a number of links to websites operated by third parties.

Please be aware that we do not have any control over third party websites and that such third party websites may send their own cookies to users, or otherwise collect data or solicit personal information.

We cannot be responsible for the protection and privacy of any information which you provide whilst visiting such third party websites and so these are not governed by this privacy policy. We encourage you to review each third party website's privacy policy before browsing and interacting with the website in question.


6. Retention of your information
We will retain your personal data for as long as we reasonably require in light of the purpose(s) for which we are holding it and all relevant legal, commercial and operational considerations.

As a Scottish Innovation Centre, we may have to comply with statutory retention periods as required by the Scottish Funding Council.

Personal data is stored on our servers and will remain within the UK/EEA.


7. Disclosure of your information
We will not share, sell or distribute any of the information you provide to us without your consent, except where disclosure is:

necessary to enforce our rights, including under our website Terms and Conditions of use
required or permitted by law (as a Scottish Innovation Centre, we may have statutory reporting duties to the Scottish Funding Council, Scottish Government Scottish Enterprise and/or Highlands and Islands Enterprise).

8. Your rights under data protection laws
All individuals have a number of rights under data protection laws. However, they do not apply in all circumstances.

If you wish to exercise any of them, please email us (details provided below) and we will explain at that time if they are applicable or not.

We will inform you in writing following receipt of your written request and if necessary, seek additional information from you about your request, including proof of identity.

The right to request access to your personal information, be informed about the processing of your personal information and receive a copy of the personal information we hold about you. We are obliged to respond to any such request within one month of receiving a request, subject to limited exceptions.
The right to have your personal information corrected if it is inaccurate and to have incomplete personal information completed.
The right to object to processing of your personal information.
The right to restrict processing of your personal information.
The right to have your personal information erased (the “right to be forgotten”).
The right to move, copy or transfer your personal information (“data portability”).
The right to withdraw your consent to processing (if consent is relied upon by us to process the personal data).
Rights in relation to automated decision making which has a legal effect or otherwise significantly affects you.
At all times, you have the right to complain to the Information Commissioner’s Office which enforces data protection laws: https://ico.org.uk/.

9. Security
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted online or through the website. Any transmission is at your own risk. Once we have received your information, we use strict procedures and security features to try to prevent unauthorised access.


10. Changes to our Privacy Policy
We may amend this Privacy Policy from time to time to take account of changes to our processing and regulatory changes. We encourage you to review it from time to time. If we make any substantial changes we will notify you by posting a prominent notice on our website.


11. Contact Details
Please help us keep our records updated by informing us of any changes to your e-mail address and other contact details.

If you have any questions about this privacy policy, including if you wish to exercise any of your rights, please contact us at info@thedatalab.com with the subject line “privacy policy”.